ADBC Summit 2019

Digitizing the Past and Present for the Future
ADBC Summit IX Quick Links
Calendar Announcement
REGISTRATION
General Information
AGENDA

Join the leading researchers and professionals striving to digitize our nation's Natural History Collections! The annual ADBC Summit brings together representatives from TCNs, PENs, NSF, iDigBio, and other initiatives related to the U.S. National Science Foundation’s Advancing Digitization of Biodiversity Collections (ADBC) program. The Summit inspires collaboration and focuses discussions on shared goals, challenges, and opportunities.

General Information

• WHEN: October 1-3, 2019
• WHERE: Gainesville, Florida
• VENUE: Hilton University of Florida Conference Center
• REGISTRATION: Click here

Travel

All Summit registrants will be contacted in regards to their travel plans to better assist iDigBio staff with catering orders and meeting space requirements. If you are eligible to receive iDigBio travel-support funding to this year's Summit, your travel-related expenses will be handled on a reimbursement basis up to a maximum of $1,800 in accordance with iDigBio's Travel Policy (https://www.idigbio.org/content/idigbio-travel-policy). You will be contacted by Allie Blackwell (ablackwell@floridamuseum.ufl.edu) regarding information needed to set up your reimbursement account, along with information regarding reimbursement limits and procedures.

Lodging: iDigBio has reserved a block of rooms at the Hilton University of Florida Conference Center, Gainesville at a discounted rate of $149/night. Rooms at the Hilton are available on a first-come, first-served basis and must be reserved no later than August 31. To reserve a room, you may either call the Hilton at 800-445-8667 (group code IDBIO) or reserve online at: https://tinyurl.com/iDigBio2019

Maps & Dining Information

• Walking Map and Directions from Hilton to UF Cultural Plaza
• Map of Restaurants near the Florida Museum
• UF Campus Map
• Gainesville Map

Area Information

• Visit Gainesville
• Gainesville Area Nature Parks
• Florida Museum
• Harn Museum of Art

Ground Transportation Options

• Hilton Courtesy Shuttle
• Gainesville Regional Transit System: Gator Locator; Campus Routes; City Routes
• Lyft
• Uber

Special Accommodations

• Nursing mothers needing accommodations should contact Molly Phillips mphillips@flmnh.ufl.edu for assistance.
• Individuals needing assistance with ground transportation should speak with Hilton front desk staff.

Wireless Service

Wireless access for onsite participants is available through both the Hilton (more details provided later) and the University of Florida (https://getonline.ufl.edu/).

Remote Access

To the extent possible, the Summit sessions will be remotely broadcast and recorded (more details provided later).

AGENDA

Note: Rooms are available for ad hoc meetings and interactions so long as there is not an activity listed for the particular time and place.

Submitting abstracts: We are asking for abstract submissions this year from the ADBC community (Deadline August 26) if you would like to submit an abstract Click Here.

Tuesday, October 1, 2019 → Orientation and Pre-Summit Meetings ← Full Day

Time Century A Century B & C Dogwood Azalea Hickory Hawthorne Live Oak 8:00-9:00 Continental breakfast provided in break area 9:00-10:30 Orientation to ADBC Join us for an orientation session presented by the iDigBio core team. Everyone is welcome! Come to learn, to refresh, and to meet your fellow digitizers! We will cover topics including: What ADBC and iDigBio are about, the acronyms, the scope How you can get involved by participating in interest and working groups, community surveys, and useful website content How to get specimen data to us, the first time and with every update Not available 10:30-11:00 Morning break provided in break area 11:00-12:00 Orientation to ADBC (continued) Ways to interact with us - listservs, meet the staff TCN responsibilities Questions, answers, and suggestions for making orientation better Not available 12:00-1:00 Lunch provided 1:00-3:00 Not available TCN Kickoff Meetings Session I iDigBio External Advisory Board Closed Session New TCN Kickoff #1 New TCN Kickoff #2 New TCN Kickoff #3 Agenda 1:00-1:30 EAB pre-meeting 1:30-3:00 EAB meeting with iDigBio 3:00-3:30 Afternoon break provided in break area 3:30-5:00 Not available TCN Kickoff Meetings Session II iDigBio External Advisory Board Closed Session New TCN Kickoff #1 continued New TCN Kickoff #2 continued New TCN Kickoff #3 continued Agenda 3:30-5:00 Working time for EAB 5:00 Adjourn Dinner on your own 6:30-9:30 Informal welcome and meet & greet with iDigBio staff No Name Lounge inside the Hilton

Wednesday, October 2, 2019 → Summit Day 1 ← Full Day

Time Century A Century B & C Dogwood Azalea Hickory Hawthorne Live Oak 8:00-9:00 Continental breakfast provided in break area Summit check-in 9:00-10:30 Plenary Session I Opening & Welcome 9:00-9:15 Opening & Welcome Gil Nelson 9:15-9:30 ADBC Program Update Reed Beaman 9:30-9:45 Conference Logistics David Jennings New TCN Introductions 9:45-10:00 New TCN Intro #1 TBD 10:00-10:15 New TCN Intro #2 TBD 10:15-10:30 New TCN Intro #3 TBD Not available 10:30-11:00 Morning break provided in break area 11:00-12:00 Plenary Session II TCN Updates I 11:00-11:15 California Phenology TBD 11:15-11:25 Cretaceous World TBD 11:25-11:40 Endless Forms TBD 11:40-11:50 EPICC TBD 11:50-12:00 Fossil Insects TBD Not available 12:00-12:15 Group Photo 12:15-1:00 Lunch provided 1:00-2:30 Plenary Session III TCN Updates II 1:00-1:10 InvertEBase TBD 1:10-1:20 LepNet/SCAN TBD 1:20-1:30 Macroalgae TBD 1:30-1:40 Microfungi TBD 1:40-1:50 Mid-Atlantic Megalopolis TBD 1:50-2:00 oVert TBD 2:00-2:10 Pteridological TBD 2:10-2:20 SERNEC TBD 2:20-2:30 SoRo TBD Not available 2:30-3:00 Afternoon break provided in break area 3:00-3:30 Plenary Session IV Group Discussion Panel Discussion with Retired TCNs This is a panel discussion with members of retired TCNs that are in attendance. This session is intended to facilitate and propagate knowledge transfer, lessons learned, etc. throughout the ADBC program. Barbara Thiers Not available 3:30-4:45 Concurrent Session I Q&A Session with NSF Reed Beaman and Roland Roberts This session will provide an opportunity for new and existing TCNs to discuss key tips for successful TCNs at each step from obtaining funding to their final report and continuing post-grant digitization with NSF officers, Roland and Reed. Not available Topic #2 Topic #3 Topic #4 Topic #5 Biodiversity Summit 2020 Discussion iDigBio is looking for help from the ADBC community to provide suggestions and input for the 2020 Biodiversity Summit in Arlington. 4:45-5:00 Day 1 Wrap-Up TBD Not available 5:00 Adjourn 6:30-9:30 Evening at the Florida Museum Powell Hall Walking Map and Directions from Hilton to UF Cultural Plaza Florida Museum Program 6:30-7:30 Arrival, heavy hors d'oeuvres, cash bar 7:30-7:45 Welcome by Roland Roberts, NSF Program Director and BIO Centers Science Advisor 7:45-8:00 Topic TBD by Brett Wood 8:00-9:30 Museum exhibits open for your enjoyment

Thursday, October 3, 2019 → Summit Day 2 ← Half Day

Time Century A Century B & C Dogwood Azalea Hickory Hawthorne Live Oak 8:00-9:00 Continental breakfast provided in break area 9:00-10:30 Plenary Session V Opening 9:00-9:15 Conference Logistics David Jennings Theme TBD 9:15-9:40 Natural History collections and Wikimedia projects : Why Natural History collections should engage with Wikipedia, Wikicommons and Wikidata Siobhan Leachman; Citizen scientist, Wikimedian 9:40-9:50 Questions & Answers   9:50-10:15 Cures from herbs? The role of ethnobotany and herbaria in driving the discovery of new drugs from nature Cassandra Quave; Ethnobotanist, Herbarium Curator, and Assistant Professor at Emory University 10:15-10:25 Questions & Answers & Not available 10:30-11:00 Morning break provided in break area 11:00-12:00 Concurrent Session II Utilizing specimen media as virtual proxy for physical objects David Blackburn Not available Thrills and spills: sharing experiences, insights, and products on education, outreach, diversity & inclusion This session will include a series of 5-minute lightning presentations from TCN representatives on successes (thrills) and lessons learned (spills) relating to education, outreach, diversity, and inclusion (EODI) initiatives followed by a Q&A/discussion. The goals of this session are to raise awareness about all of the amazing EODI activities and products that have stemmed from the ADBC program and to hopefully encourage cross-pollination of ideas and collaboration among the projects. Lightning talk slots are filling fast, so email Molly Phillips (mphillips@flmnh.ufl.edu) if you would like to present. Topic #9 Topic #10 Topic #11 Topic #12 12:00-1:00 Lunch provided Summit Wrap-Up David Jennings 1:00 Adjourn 1:00-5:00 Meeting space is available at Powell Hall