Web Conferencing: Difference between revisions
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iDigBio uses [https://zoom.us/ Zoom] to provide virtual participation in iDigBio events, including meetings, workshops, webinars, and symposia. | iDigBio uses [https://zoom.us/ Zoom] to provide virtual participation in iDigBio events, including meetings, workshops, webinars, and symposia. | ||
= Getting Connected = | = Getting Connected = | ||
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* [https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting Join a Meeting] | * [https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting Join a Meeting] | ||
* [https://support.zoom.us/hc/en-us/articles/201362033-Getting-Started-on-Windows-and-Mac Getting Started] | * [https://support.zoom.us/hc/en-us/articles/201362033-Getting-Started-on-Windows-and-Mac Getting Started] | ||
= Recording Policy = | = Recording Policy = | ||
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* By registering for an iDigBio online event, you accept that all or part of its proceedings may be recorded and posted on the conference agenda for asynchronous viewing. | * By registering for an iDigBio online event, you accept that all or part of its proceedings may be recorded and posted on the conference agenda for asynchronous viewing. | ||
* By attending iDigBio’s online events, you accept that the event will be recorded and posted for later asynchronous viewing. | * By attending iDigBio’s online events, you accept that the event will be recorded and posted for later asynchronous viewing. | ||
= Meeting Courtesy = | = Meeting Courtesy = | ||
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* Be a good listener – minimize distractions, don’t multitask, etc. | * Be a good listener – minimize distractions, don’t multitask, etc. | ||
* Behave as you would in a face-to-face meeting – be courteous, don’t interrupt, watch your body language, etc. | * Behave as you would in a face-to-face meeting – be courteous, don’t interrupt, watch your body language, etc. | ||
= Having a Good Experience = | = Having a Good Experience = | ||
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* Learn how to operate your system’s microphone, speakers, and camera before connecting. | * Learn how to operate your system’s microphone, speakers, and camera before connecting. | ||
* Use a headset, headphones, or earbuds for good audio quality and minimal reverberation. | * Use a headset, headphones, or earbuds for good audio quality and minimal reverberation. | ||
= Tips for Meeting Organizers = | = Tips for Meeting Organizers = | ||
Latest revision as of 13:49, 18 August 2020
iDigBio uses Zoom to provide virtual participation in iDigBio events, including meetings, workshops, webinars, and symposia.
Getting Connected
Recording Policy
In order to meet NSF expectations to offer services indiscriminately to all biodiversity collections professionals, iDigBio endeavors to provide video streaming and/or recording of its events, including, but not limited to, workshops, webinars, conferences, and symposia. iDigBio also prefers that online event speakers grant permission to be recorded and to post a copy of the recording of their presentation on the IDigBio conference website for asynchronous viewing by registered participants.
- By registering for an iDigBio online event, you accept that all or part of its proceedings may be recorded and posted on the conference agenda for asynchronous viewing.
- By attending iDigBio’s online events, you accept that the event will be recorded and posted for later asynchronous viewing.
Meeting Courtesy
- Join the meeting early. Give yourself time to get connected.
- If you join after the meeting has started, wait for the host to ask who joined to prevent potential interruption of the speaker.
- Mute yourself when you are not speaking.
- Speak clearly and concisely.
- Silence your mobile devices.
- Limit background noise.
- Be a good listener – minimize distractions, don’t multitask, etc.
- Behave as you would in a face-to-face meeting – be courteous, don’t interrupt, watch your body language, etc.
Having a Good Experience
- Find a quiet location with a strong internet connection.
- Learn how to operate your system’s microphone, speakers, and camera before connecting.
- Use a headset, headphones, or earbuds for good audio quality and minimal reverberation.
Tips for Meeting Organizers
- Be prepared!
- Send event invitations and reminders and include a link to this wiki page to ensure your participants are ready.
- Don’t forget to start the recording, if desired.
- Use End Meeting to close the meeting.