IDigBio Summit 2016

Digitizing the Past and Present for the Future
Summit VI Quick Links
Calendar Announcement
Registration Form
Draft Agenda

Join the leading researchers and professionals striving to digitize Natural History Collections in the U.S.! The Summit brings together representatives from TCNs, iDigBio, and partner initiatives related to NSF's Advancing Digitization of Biodiversity Collections (ADBC) program. The Summit will focus on discussions of shared goals, challenges, opportunities, and inspire collaboration.

"Meeting so many people, hearing the details of what is going on, was invaluable. The 'networking' part of the Summit was really the highlight, and I thought the fairly rapid presentations by quite a lot of people, with a balance of breakout groups greatly facilitated that."

"I've been to all of the Summits and I hope to go to many more. This is singularly the best opportunity for me to network with collections people across taxa and to talk about stuff I care a lot about. It was a very positive event and I learned a ton as always."

"I greatly enjoyed the Summit! And I wish that I'd had the opportunity to attend, or to gain this level of knowledge in some other way, before starting my first TCN involvement. It would have greatly helped!"

General Information

When: November 1-3, 2016
Where: Chattanooga, Tennessee
Venue: TechTown located in the Chattanooga Lifestyle Center

Area Information

• Chattanooga Visitor Bureau
• Chattanooga Visitors Guide

Dining Options

There are a large number of restaurants in downtown Chattanooga within walking distance of TechTwon and the hotels.

• Restaurants in the vicinity of TechTown

Ground Transportation

The Chattanooga Airport (CHA) is about 20 minutes from downtown (where TechTown and the hotels are located). We strongly encourage ride-sharing to and from the airport. Rental cars are not normally reimbursed by iDigBio.

• Ground transportation options at CHA
• Directions from CHA to TechTown
  • uberX fare estimate = $11-15
  • uberXL fare estimate = $26-34

Remote Access

To the extent possible, the Summit sessions will be broadcast and recorded using Adobe Connect.

1. Read the iDigBio Web Conferencing Wiki Page.
2. Get connected:
   • Go to https://idigbio.adobeconnect.com/summit6/
   • Choose Enter as Guest
   • Type your First and Last Name
   • Click Enter Room

Summit Program

We plan to create PDF version of the iDigBio Summit VI program, which will be made available as the event date approaches.

• All invited participants to the Summit (including iDigBio personnel) must complete the Registration Form and supply the following information for the program:
  • Name, institution, role, affiliation, etc.
  • Head-shot photo
  • Brief biography

• Each TCN should prepare a 1-2 page overview for the program. The default source of information will be the TCN wiki pages.
  • Overview, goals
  • Techniques, workflows
  • Data management
  • Open access of data
  • Research use of data
  • Management of the network, oversight, processes

• Each active iDigBio Working/Interest Group should prepare a 1-2 page overview for the program. The default source of information will be the Working Group wiki pages.
  • Overview, goals
  • How to get involved
  • Key happenings, challenges, opportunities

Agenda

The Summit agenda is a work-in-progress. We are attempting to work in the "open" as much as possible to facilitate ongoing communication about the planned Summit activities. If you have ideas or suggestions, please add them to the Discussion page. Thank you for helping make this year's Summit great!

Monday, October 31, 2016 :: Travel Day

When	Activity
Daytime	TRAVEL DAY FOR: iDigBio onsite support staff Participants from the 3 new TCNs iDigBio External Advisory Board NSF Program Officers NSCA Board Members
Evening	Dinner on your own

Tuesday, November 1, 2016 :: Travel Day / Business Meetings / Orientation

Activity / Room

When	Corridor or Other	Main Space	Cultural Arts	Kilobytes	Robotics	Studio	Lounge
Daytime	TRAVEL DAY FOR ALL OTHER PARTICIPANTS
Morning	Breakfast on your own
8:00-8:30	Summit Check-in						Open meeting space
8:30-10:00			New TCN Kickoff Meeting #1	New TCN Kickoff Meeting #2	New TCN Kickoff Meeting #3		Open meeting space
10:00-10:30	BREAK						Open meeting space
10:30-12:00			New TCN Kickoff Meeting #1 (continued)	New TCN Kickoff Meeting #2 (continued)	New TCN Kickoff Meeting #3 (continued)		Open meeting space
12:00-1:30	Lunch on your own					External Advisory Board Meeting with iDigBio	Open meeting space
1:30-3:00		iDigBio Orientation for New TCNs History & Overview (iDigBio/ADBC) Services & Resources Why project management Questions & Answers				NSCA Board Meeting	Open meeting space
3:00-3:30	BREAK						Open meeting space
3:30-5:00		iDigBio Orientation for New TCNs How to find out what's going on How to get involved Questions & Answers				NSCA Board Meeting (continued)	Open meeting space
5:00	ADJOURN
Evening	Dinner on your own

Wednesday, November 2, 2016 :: Summit Day 1

Activity / Room

When	Corridor or Other	Main Space	Cultural Arts	Kilobytes	Robotics	Studio	Lounge
Morning	Breakfast on your own
8:00-8:30	Summit Check-in						Open meeting space
8:30-9:00		Welcome					Open meeting space
9:00-9:30		ADBC/iDigBio (talks)					Open meeting space
9:30-10:05		National Digitization Effort - The Big Picture (talks)					Open meeting space
10:05-10:35	BREAK						Open meeting space
10:35-10:55		National Digitization Effort Panel Discussion					Open meeting space
10:55-11:00	Transition						Open meeting space
11:00-11:15		2011 TCNs - Lightning Talks (5 minutes, 5 slides each) InvertNet Tri-Trophic Lichens & Bryophytes					Open meeting space
11:15-11:30		2011 TCNs - Questions, Answers, & Discussion					Open meeting space
11:30-11:35	Transition						Open meeting space
11:35-11:55		2012 TCNs - Lightning Talks (5 minutes, 5 slides each) New England Vascular Plants Paleoniches Macrofungi SCAN					Open meeting space
11:55-12:15		2012 TCNs - Questions, Answers, & Discussion					Open meeting space
12:15-1:15	Lunch on your own						Open meeting space
1:15-1:30		2013 TCNs - Lightning Talks (5 minutes, 5 slides each) Vouchered Animal Communication Macroalgae Fossil Insect Collaborative					Open meeting space
1:30-1:45		2013 TCNs - Questions, Answers, & Discussion					Open meeting space
1:45-1:50	Transition						Open meeting space
1:50-2:05		2014 TCNs - Lightning Talks (5 minutes, 5 slides each) Great Lakes Aquatic Invasives InvertEBase SERNEC					Open meeting space
2:05-2:20		2014 TCNs - Questions, Answers, & Discussion					Open meeting space
2:20-2:25	Transition						Open meeting space
2:25-2:35		2015 TCNs - Lightning Talks (5 minutes, 5 slides each) Microfungi Fossil Marine Invertebrates					Open meeting space
2:35-2:45		2015 TCNs - Questions, Answers, & Discussion					Open meeting space
2:45-3:15	BREAK						Open meeting space
3:15-3:30		2016 TCNs - Lightning Talks (5 minutes, 5 slides each) New TCN #1 New TCN #2 New TCN #3					Open meeting space
3:30-3:45		2016 TCNs - Questions, Answers, & Discussion					Open meeting space
3:45-4:00		Overview of Working/Interest Groups					Open meeting space
4:00-5:00		Meeting rooms open for TCN meetings, working/interest group meetings, Q&A, etc.		Meeting of the Symbiota Working Group			Open meeting space
5:00	ADJOURN
6:45-7:00 7:30 8:00-10:00	Evening program at the Tennessee Aquarium (cash bar and heavy hors d'oeuvres provided) Arrival Talks Aquarium open for viewing

Thursday, November 3, 2016 :: Summit Day 2

Activity / Room

When	Corridor or Other	Main Space	Cultural Arts	Kilobytes	Robotics	Studio	Lounge
Morning	Breakfast on your own
8:00-8:30	Summit Check-in						Open meeting space
8:30-9:00		Welcome					Open meeting space
9:00-10:30		"Ask an Expert" : Sessions focused on TCNs and facilitated by experts from TCNs Share experiences, skills, lessons learned, etc. iDigBio experts will provide support as necessary
		Expanding your audience - Citizen Science and Outreach	What to digitize next? Data gaps, establishing goals, etc.	TCN Sustainability: Funding, PENs, etc.	Data Quality: Data submission, standards, attribution, etc.	Tools and skills to use the iDigBio portal to address research use	Effectively managing your digitization project
10:30-11:00	BREAK						Open meeting space
11:00-12:30		The iDigBio Perspective : Sessions focused on iDigBio's principal themes for Phase 2 Progress over the past 5 years - What has been achieved? What still needs work? Goals and objectives moving forward
		Data quality and use - research applications; maximize value/use	Outreach - identify stakeholders; foster awareness; broadening participation	Attribution and citation	Extending data schemas	Sustainability	Educational resources - digitization; biodiversity informatics
12:30-1:30	Lunch on your own		iDigBio lunch meeting with NSF				Open meeting space
1:30-2:30		Open Room Discussion - Bringing it all together : Where do we go from here? What does our future look like? What are our common goals? How do we achieve them together?					Open meeting space
2:30-3:00	BREAK						Open meeting space
3:00-3:30		Working Groups Revisited - Utilizing working/interest groups to accomplish goals : Which ones do we need? Which ones don't we need? Do we need new ones? Do we reactivate dormant ones?					Open meeting space
3:30-4:00		Summit Wrap-Up					Open meeting space
4:00-5:00		Meeting rooms open for TCN meetings, working/interest group meetings, Q&A, etc.					Open meeting space
5:00	ADJOURN
Evening	Dinner on your own

Friday, November 4, 2016 :: Travel Day

When	Activity
Daytime	TRAVEL DAY FOR EVERYONE

Report

Links will be provided after the event.

Photos

Links will be provided after the event.

Recordings

Links will be provided after the event.