Join the leading researchers and professionals striving to digitize our nation's Natural History Collections! The annual ADBC Summit brings together representatives from TCNs, PENs, NSF, iDigBio, and other initiatives related to the U.S. National Science Foundation’s Advancing Digitization of Biodiversity Collections (ADBC) program. The Summit inspires collaboration and focuses discussions on shared goals, challenges, and opportunities.
General Information
Travel
All Summit registrants will be contacted in regards to their travel plans to better assist iDigBio staff with catering orders and meeting space requirements. If you are eligible to receive iDigBio travel-support funding to this year's Summit, your travel-related expenses will be handled on a reimbursement basis up to a maximum of $1,800 in accordance with iDigBio's Travel Policy (https://www.idigbio.org/content/idigbio-travel-policy). You will be contacted by Allie Blackwell (ablackwell@floridamuseum.ufl.edu) regarding information needed to set up your reimbursement account, along with information regarding reimbursement limits and procedures.
Lodging: iDigBio has reserved a block of rooms at the Hilton University of Florida Conference Center, Gainesville at a discounted rate of $149/night. Rooms at the Hilton are available on a first-come, first-served basis and must be reserved no later than August 31. To reserve a room, you may either call the Hilton at 800-445-8667 (group code IDBIO) or reserve online at: https://tinyurl.com/iDigBio2019
Maps & Dining Information
Area Information
Ground Transportation Options
Special Accommodations
- Nursing mothers needing accommodations should contact Shari Ellis at sellis@ufl.edu for assistance.
- Individuals needing assistance with ground transportation should speak with Hilton front desk staff.
Wireless Service
Wireless access for onsite participants is available through both the Hilton (more details provided later) and the University of Florida (https://getonline.ufl.edu/).
Remote Access
To the extent possible, the Summit sessions will be remotely broadcast and recorded (more details provided later).
AGENDA
Note: Rooms are available for ad hoc meetings and interactions so long as there is not an activity listed for the particular time and place.
Tuesday, October 1, 2019 → Orientation and Pre-Summit Meetings ← Full Day
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| Time
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Century A
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Century B & C
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Hawthorne
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Azalea
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Hickory
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Live Oak
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Dogwood
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| 8:00-9:00
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Continental breakfast provided in break area
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| 9:00-10:30
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Orientation to ADBC
Join us for an orientation session presented by the iDigBio core team. Everyone is welcome! Come to learn, to refresh, and to meet your fellow digitizers! We will cover topics including:
- What ADBC and iDigBio are about, the acronyms, the scope
- How you can get involved by participating in interest and working groups, community surveys, and useful website content
- How to get specimen data to us, the first time and with every update
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Not available
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| 10:30-11:00
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Morning break provided in break area
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| 11:00-12:00
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Orientation to ADBC (continued)
- Ways to interact with us - listservs, meet the staff
- TCN responsibilities
- Questions, answers, and suggestions for making orientation better
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Not available
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| 12:00-1:00
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Lunch provided
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| 1:00-3:00
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Not available
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TCN Kickoff Meetings Session I
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iDigBio External Advisory Board Closed Session
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| New TCN Kickoff #1
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New TCN Kickoff #2
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New TCN Kickoff #3
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| Agenda
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| 1:00-1:30
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EAB pre-meeting
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| 1:30-3:00
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EAB meeting with iDigBio
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| 3:00-3:30
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Afternoon break provided in break area
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| 3:30-5:00
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Not available
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TCN Kickoff Meetings Session II
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iDigBio External Advisory Board Closed Session
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| New TCN Kickoff #1 continued
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New TCN Kickoff #2 continued
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New TCN Kickoff #3 continued
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| Agenda
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| 3:30-5:00
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Working time for EAB
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| 5:00
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Adjourn
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| 6:30-9:30
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Informal welcome and meet & greet with iDigBio staff No Name Lounge inside the Hilton
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Wednesday, October 2, 2019 → Summit Day 1 ← Full Day
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| Time
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Century A
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Century B & C
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Hawthorne
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Azalea
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Hickory
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Live Oak
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Dogwood
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| 8:00-9:00
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- Continental breakfast provided in break area
- Summit check-in
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| 9:00-10:30
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Plenary Session I
| Opening & Welcome
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| 9:00-9:15
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Opening & Welcome
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Gil Nelson
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| 9:15-9:30
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ADBC Program Update
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Reed Beaman
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| 9:30-9:45
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Conference Logistics
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David Jennings
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| New TCN Introductions
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| 9:45-10:00
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New TCN Intro #1
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TBD
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| 10:00-10:15
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New TCN Intro #2
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TBD
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| 10:15-10:30
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New TCN Intro #3
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TBD
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Not available
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| 10:30-11:00
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Morning break provided in break area
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| 11:00-12:00
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Plenary Session II
| TCN Updates I
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| 11:00-11:15
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California Phenology
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TBD
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| 11:15-11:25
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Cretaceous World
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TBD
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| 11:25-11:40
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Endless Forms
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TBD
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| 11:40-11:50
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EPICC
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TBD
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| 11:50-12:00
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Fossil Insects
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TBD
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Not available
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| 12:00-12:15
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Group Photo
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| 12:15-1:00
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Lunch provided
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| 1:00-2:30
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Plenary Session III
| TCN Updates II
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| 1:00-1:10
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InvertEBase
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TBD
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| 1:10-1:20
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LepNet/SCAN
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TBD
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| 1:20-1:30
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Macroalgae
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TBD
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| 1:30-1:40
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Microfungi
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TBD
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| 1:40-1:50
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Mid-Atlantic Megalopolis
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TBD
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| 1:50-2:00
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oVert
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TBD
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| 2:00-2:10
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Pteridological
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TBD
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| 2:10-2:20
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SERNEC
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TBD
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| 2:20-2:30
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SoRo
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TBD
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Not available
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| 2:30-3:00
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Afternoon break provided in break area
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| 3:00-3:30
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Plenary Session IV
| Group Discussion
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Panel Discussion with Retired TCNs
This is a panel discussion with members of retired TCNs that are in attendance. This session is intended to facilitate and propagate knowledge transfer, lessons learned, etc. throughout the ADBC program.
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TBD
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Not available
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| 3:30-4:45
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Concurrent Session I
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| Topic #1
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Not available
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Topic #2
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Topic #3
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Topic #4
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Topic #5
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Topic #6
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| 4:45-5:00
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Day 1 Wrap-Up TBD
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Not available
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| 5:00
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Adjourn
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| 6:30-9:30
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Evening at the Florida Museum Powell Hall
Walking Map and Directions from Hilton to UF Cultural Plaza
| Program
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| 6:30-7:30
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Arrival, heavy hors d'oeuvres, cash bar
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| 7:30-7:45
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Welcome by Roland Roberts, NSF Program Director and BIO Centers Science Advisor
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| 7:45-8:00
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Topic TBD by Brett Wood
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| 8:00-9:30
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Museum exhibits open for your enjoyment
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Thursday, October 3, 2019 → Summit Day 2 ← Half Day
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| Time
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Century A
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Century B & C
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Hawthorne
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Azalea
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Hickory
|
Live Oak
|
Dogwood
|
| 8:00-9:00
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Continental breakfast provided in break area
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| 9:00-10:30
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Plenary Session V
| Opening
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| 9:00-9:15
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Conference Logistics
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David Jennings
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| Theme TBD
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| 9:15-9:40
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Topic TBD
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Speaker TBD
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| 9:40-9:50
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Questions & Answers
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| 9:50-10:15
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Topic TBD
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Speaker TBD
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| 10:15-10:25
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Questions & Answers
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&
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Not available
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| 10:30-11:00
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Morning break provided in break area
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| 11:00-12:00
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Concurrent Session II
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| Topic #7
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Not available
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Topic #8
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Topic #9
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Topic #10
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Topic #11
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Topic #12
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| 12:00-1:00
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- Lunch provided
- Summit Wrap-Up David Jennings
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| 1:00
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Adjourn
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| 1:00-5:00
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Meeting space is available at Powell Hall
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Report, Evaluation, and Photos
Recorded Proceedings
