CMNH & ANS Workshop: Empowering Database Decision-Making

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Workshop Details

Title: Empowering Database Decision-Making: Fundamentals, Data Management, and Mobilization
When: October 15–17, 2024
Venue: Academy of Natural Sciences of Drexel University,1900 Benjamin Franklin Pkwy | Philadelphia, PA 19103
Day 1 Location: We’ll gather at the front desk on 19th Street, and the meet-and-greet will take place in the Butterfly Room.
Day 2 Location: BEES Classroom
Day 3 Location: BEES Classroom
Organizers: Gil Nelson, Florida Museum of Natural History, iDigBio; Lauren Cohen, Florida Museum of Natural History, iDigBio; Jesse Grosso, Florida Museum of Natural History, iDigBio; Ann Marchetti, Florida Museum of Natural History, iDigBio; Kathy Hollis, Carnegie Museum of Natural History; Rachel Thomas Beckel, Carnegie Museum of Natural History; Mariangeles Arce H., Academy of Natural Sciences of Drexel University; Alejandra Martinez-Melo, Academy of Natural Sciences of Drexel University
Presenters: Caitlin Chapman, Florida Museum of Natural History, iDigBio; Jessica Utrup, Yale Peabody Museum of Natural History; Kimberly Watson, New York Botanical Garden; Ben Norton, Ecosystem Planning & Restoration
Expected number of participants: 35 - 40
Workshop Participant List

Logistic Information

Invited participant support: iDigBio will arrange and cover lodging and/or airfare before the workshop. Personal expenses for mileage, parking, and/or tolls will be reimbursed after the workshop. Please contact Ann Marchetti at amarchetti@ufl.edu to purchase flights and reserve lodging via the UF GO booking tool.
Airport: Philadelphia International Airport (PHL)
Airport transportation: Uber/Lyft/taxi/bus are the easiest and most convenient ways to get from the airport to the hotel. Transportation could take up to an hour.
Workshop hotel: The Logan One Logan Square | Philadelphia, PA 19103 | 215.963.1500
Transportation from hotel to venue: Within walking distance, approximately 0.1 miles (3 minutes).
Wifi networks: Once on-site, workshop participants can log into a WIFI network for internet access.
Meals: Breakfast and lunch will not be provided at the workshop.

Agenda

Day 1: Tuesday, 15 October 2024

Day One
Time Topic Presenter(s)
9:15 – 10:00 Butterfly Room
9:00 – 9:15 Check-in at 19th Street Entrance
9:15 – 9:45 Meet-and-Greet
9:45 – 10:00 Break
10:00 – 12:00 ANS Collection Tours
  • Invertebrate Paleontology, Alejandra Martinez-Melo, Collection Manager
  • Malacology, Paul Callomon, Collection Manager
  • Entomology, Jason Weintraub, Collection Manager
  • Library & Archives, Paul Roberts, Reference Librarian
12:00 – 1:00 Lunch

Day 2: Wednesday, 16 October 2024

Day Two
Time Topic Presenter(s)
8:30 – 4:15 BEES Classroom
8:30 – 9:00 Coffee & Networking
9:00 – 9:10 Welcome & Introductions
9:10 – 9:15 Overview of Day 2
9:15 – 10:15 Best Practices: Data Standards & Controlled Vocabularies
  • Importance of standardization
  • Implementing controlled vocabularies
  • Tools & resources
 Ben Norton, Ecosystem Planning & Restoration
10:15 – 10:20 Break
10:20 – 11:40 Data Quality : Common Issues
  • Common data quality issues
 Ben Norton, Ecosystem Planning & Restoration;

Caitlin Chapman, Florida Museum of Natural History, iDigBio

11:40 – 12:00 Discussion/Q&A
12:00 – 1:00 Lunch
1:00 – 2:20 Best Practices: Data Cleaning & Preparation
 Ben Norton, Ecosystem Planning & Restoration
2:20 – 2:25 Break
2:25 – 3:45 Mobilization & Aggregators
  • Overview of data mobilization
  • iDigBio & GBIF
 Caitlin Chapman, Florida Museum of Natural History, iDigBio;

Ben Norton, Ecosystem Planning & Restoration

3:45 – 4:15 Discussion/Q&A

Day 3: Thursday, 17 October 2024

Day Three
Time Topic Presenter(s)
8:30 – 4:25 BEES Classroom
8:30 - 9:00 Coffee & Networking
9:00 - 9:05 Overview of Day 2
9:05 - 9:20 Introduction to EMu
 Kimberly Watson, New York Botanical Garden;

Jessica Utrup, Yale Peabody Museum of Natural History

9:20 - 9:35 Core Components
  • Modules
  • Record structure
  • Data relationships
 Jessica Utrup, Yale Peabody Museum of Natural History;

Kimberly Watson, New York Botanical Garden

9:35 - 10:35 Navigating the Interface
  • Main components
  • Customization
 Jessica Utrup, Yale Peabody Museum of Natural History;

Kimberly Watson, New York Botanical Garden

10:35 - 10:40 Break
10:40 - 11:40 Data Entry & Management
  • Basics
  • Batch processes
  • Multimedia
 Jessica Utrup, Yale Peabody Museum of Natural History;

Kimberly Watson, New York Botanical Garden

11:40 - 12:00 Discussion/Q&A
12:00 - 1:00 Lunch
1:00 - 2:00 Searching & Reporting
  • Search functions
  • Generating reports
 Jessica Utrup, Yale Peabody Museum of Natural History;

Kimberly Watson, New York Botanical Garden

2:00 - 3:20 Data Integrity & Mobilization
  • Controlled vocabularies
  • User permissions
  • Behind the scenes
  • Data export & mobilization
 Kimberly Watson, New York Botanical Garden;

Jessica Utrup, Yale Peabody Museum of Natural History

3:20 - 3:25 Break
3:25 - 4:25 Discussion/Q&A
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